Book a Facility or Park

Did you know we also rent lobbies, mezzanines and viewing rooms? Complete the Rental Enquiry Form if you are interested in adding this to your rental. We also have birthday party packages!

Gymnasium rentals are a popular rental for Jack and Jills, trade shows, vendor shows and other sporting events (see our birthday party packages for more!)

Numerous parks are available for rent for sporting special events, sport activities and tournaments. Things to know:

• Park season is May until October and public facilities are only available during this time. 
• It is important to book parks, ball diamonds and soccer pitches well in advance of the event.
• Tournaments have their own pricing tier. Field lighting is also charged separately. Please ensure you review our rental prices carefully and consider all the extra add-ons you might require.

We have numerous parks available for rent for activities, picnics, outdoor festivals, markets, car shows, family events, weddings and more! Things to know:

• Park season is May until October and public facilities are only available during this time. 
• If you require any of the below special permissions, please indicate what you require within the Rental Enquiry Form.

We offer indoor storage at the Fall Fair Centre (unheated building) at 62 McCaul Street. Things to know:

• Storage is available from the months of November to April
• Storage of cars, trucks, boats, and trailers.
• Storage rate is provided per foot per season. See our fees and charges page for rental prices.  

For information on space availability please complete the Rental Enquiry Form 

If you are planning a special event we can help! Special events may require road closures, outdoor liquor licenses, bus re-routing and more. Let us help you host a successful event.

A small or large scale special event, parade, or procession taking place on Municipal property will go through the Special Events Coordinator to get the appropriate permits.

Visit our planning an event page for our A-Z planning guide and application forms.

Facility rental guidelines

• Set-up and clean-up time must be booked and is the responsibility of the renter
  • Renters typically book a half hour prior and half hour after their event time
  • Additional Set-up or Take Down costs and/or extra clean up will be charged per hour at the discretion of the Department of Parks, Recreation and Culture. For prices see our fees and charges general notes.
• Please use painters tape only
• Storage is not available unless space is booked/rented
• Dishes, decorations, table cloths and extension cords are not provided
• Renters please be mindful of your time.
  • Only be in the space for the time booked
  • There are usually additional rentals booked both before and after your time.
• If your rental is outside of normal business hours, the building will be unlocked at the time of your rental.
  • Staff arrive 15 minutes before a rental to complete opening procedures and are not able to open the building to the public until these procedures are completed.
  • You are expected to finish your clean-up at the stated time on your rental contract or additional fees will apply.
  • It is very important to look over your contract carefully to ensure you have access to the building when you need it.

Park rental guidelines

1. No individual shall engage in inappropriate conduct on, at, or in recreation facilities, parks, or program services; or disruptive, offensive, harassing, threatening or injurious behaviour to Municipal Employees, its partners and other users as per the Parks, Recreation and Culture, Behaviour Management Policy # 163-2012.
2. The permit holder is required to abide by and to adhere to all Municipality of Port Hope By-laws and all Federal and Provincial Legislation and Regulations and Guidelines. The onus is on the Permit Holder to ensure that he or she is aware of such by-laws, legislation or regulations.
3. Alcohol is strictly prohibited at any outdoor facility that has been issued a permit by the Municipality unless authorized by the Municipality and authorized by the Alcohol and Gaming Commission.
4. A written request shall be made to the Department of Parks, Recreation and Culture for the use of sport fields a minimum of 7 days before the date on which the sports field is requested. Any lining and lighting requirements must also be booked at least 7 days prior to the event and charges will be applied in accordance with the Fee By-law.
5. Vehicles must park in designated parking areas only.
6. Groups must pick-up all litter resulting from their program/event.
7. Full fees will be levied unless the Department of Parks, Recreation and Culture receives notice of cancellation 7 days before the day of the event.
8. Should a booking or event be rained out, the Parks, Recreation and Culture Department must be notified by email by the next working day or the charges will be levied.
9. The applicant is liable for all damages to the premises arising during the rental period. All damage fees including extra labour of Department Staff, not normally associated with such permits, will be charged to the applicant.
10. Renter must abide by Health Unit requirements.
11. Bases are not provided by the Municipality.

General guidelines applicable to any rental

• Renters are responsible for your group and/or parties actions and conduct during the reservation. Your current and future reservation request may be cancelled if the following should occur: fighting, unseemly conduct, health violations, abuse of staff or property, or failure to remit payment. This includes adequate supervision and general order while using the facility
• A non-refundable deposit is required at the time of booking (25% of the booking total).
• If your event includes food or alcohol, it must be approved by Council and meet the Municipal Alcohol Policy and the Health Unit requirements. To obtain a copy of the Municipal Alcohol Policy, please contact us. Licensed events will be charged extra on top of the room rental rate during the licensed times. For prices see our fees and charges general notes.

Cancellations

Rental and booking cancellations require 7 days written notice to the Central Bookings Coordinator, cancellations within 7 days of rental or event date will not be eligible for a refund. Cancellations are subject to a fee. Booking deposit is non-refundable.