Heritage Port Hope Advisory Committee

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Chair/Vice Chair: Karen O'Hara
Part IV Chair: Phil Carter
Part V Chair: Marie Jones
Treasurer: Karen O'Hara
Secretary: Amanda Finch
Staff Rep.: 905.885.2431
Council Rep.: Councillor Louise Ferrie-Blecher - 905.885.3720

The Heritage Port Hope Advisory Committee meets the third Monday of each month at 7:00 p.m., Town Hall, 56 Queen Street.


Terms of Reference

Mission

The mission of the Heritage Port Hope Advisory Committee is to advise and assist Municipal Council on all matters relating to Part IV (Conservation of Buildings of Historic or Architectural Value, Designation of Properties by Municipalities) and to Part V (Heritage Conservation Districts).

The Committee also assists Municipal Council to ensure that sound heritage conservation practices are followed throughout the Municipality of Port Hope, in accordance with the Ontario Heritage Act, the Ontario Planning Act and the Municipality's Official Plan and associated by-laws, and that ongoing plans for change and development recognize the heritage of the community so as to provide for the long-term benefit of individuals and the community at large. This mission shall be accomplished through the provision of advice and recommendations on heritage-related matters to Municipal Council and to members of the community.

Heritage Port Hope (HPH) Advisory Committee recognizes that heritage conservation practice goes beyond strict regulations and enforcement to include a co-operative approach when working with property owners. Heritage Port Hope (HPH) Advisory Committee takes into consideration a property owner's perspective as part of its ongoing efforts to promote heritage conservation. Heritage Port Hope (HPH) Advisory Committee recognizes that adaptive reuse is a factor in allowing heritage buildings to survive for future generations.

Role of Heritage Port Hope (HPH) Advisory Committee

The Heritage Port Hope (HPH) Advisory Committee is an advisory Committee to Port Hope Municipal Council, in compliance with the provisions of the Ontario Heritage Act, as amended. HPH provides advice to Council on matters pertaining to heritage designations and in terms of Planning and Development as they relate to designated property or Heritage Districts.

The committee encourages sound conservation practices that identify and maintain the original context and intent of our heritage resources. This goal is pursued through the designation process and the provision of resources to owners of heritage properties to enable them to make informed decisions about the preservation and maintenance of their properties.

Members of Heritage Port Hope (HPH) Advisory Committee execute their responsibilities and carry out the specific activities outlined in the following key areas:

  • Provide advice to Council, proactively or as requested by Council, on all matters pertaining to heritage conservation and the requirements of the Ontario Heritage Act.
  • Receive, assess, research, review and recommend to Council, approval/disapproval of all applications by property owners to have their properties designated as Heritage Properties under Part IV of the Ontario Heritage Act.
  • Provide advice to Council on the administration of the Heritage Conservation District(s) and assist Council with proposed changes to the geographical boundaries of same.
  • Review and recommend approval/disapproval of all Heritage Permits, including Heritage Sign Permits, to alter (i.e. to add to, modify or demolish) Heritage Properties designated under Part IV and Part V of the Ontario Heritage Act. Where Heritage Port Hope (HPH) Advisory Committee recommends disapproval of a Heritage Permit or Heritage Sign Permit application, the applicant may appeal the recommendation of Heritage Port Hope (HPH) Advisory Committee to Council.
  • Oversee and monitor the compliance of heritage property owners with the Ontario Heritage Act and with the terms of approved Heritage Permits and advise Council of any issues of non-compliance.
  • Provide advice to owners and tenants of designated Heritage Properties on restoration and conservation methods and practices, as appropriate, and with the approval of the Heritage Port Hope (HPH) Advisory Committee Chair.
  • Provide advice to Council on matters that have the potential to impact the conservation of heritage streetscapes and landscapes.
  • Provide ongoing administration of the "Millennium Project" to create and maintain a detailed and continuing inventory of heritage properties (built and natural) that are designated or "listed" as being of architectural or historical significance, within the limits of the Council approved Heritage Port Hope (HPH) Advisory Committee Budget.
  • Conduct research, carry out surveys, assemble inventories of local properties and prepare draft documentation, as necessary, to assist Council to fulfill its obligations under the Ontario Heritage Act.
  • Provide education to the community on sound conservation practices and promote community interest and involvement in heritage conservation through the periodic publication of newsletters, the sponsorship of heritage fairs and expositions, the provision of library books, and other such activities approved byHeritage Port Hope (HPH) Advisory Committee, and within the Council approved Heritage Port Hope (HPH) Advisory Committee Budget.
  • Support the work of the Port Hope Branch of the Architectural Conservancy of Ontario (ACO) and the Heritage Business Improvement Area (HBIA), the Port Hope and District Chamber of Commerce, the Port Hope Tourism and Economic Development Advisory Committee(s) and other community organizations, by appointing liaison people.
  • Maintain a sound awareness of heritage activities under way across the province and country by maintaining membership in other heritage organizations and by participating in conferences, seminars, workshops and the like, within the Council approved Heritage Port Hope (HPH) Advisory Committee Budget.
  • Maintain an effective liaison with the Municipal Council through the Council Representative and with Municipal Staff through the Chief Building Official, and Administration and Finance Staff.
  • Heritage Port Hope (HPH) Advisory Committee may, upon the approval of Council, retain the consultative services of recognized local professionals or others whose advice is deemed to further the cause of heritage preservation. Such services would be retained on a voluntary basis and such volunteer advisors shall not have Heritage Port Hope (HPH) Advisory Committee Member privileges.

Heritage Port Hope (HPH) Advisory Committee assigns its appointed members to its sub-committees and appoints a member to the Municipality's Heritage Incentives Approval Committee.

As an Advisory Committee to Council, Heritage Port Hope (HPH) Advisory Committee reports to Council regularly through the Council Member appointed to Heritage Port Hope (HPH) Advisory Committee; by distribution to Council through the Municipal Clerk (Director of Corporate Services) the approved Heritage Port Hope (HPH) Advisory Committee meeting minutes; by annual report to Council; and by other reports as required or requested by Council.

Heritage Port Hope (HPH) Advisory Committeeshall follow the Heritage Plaque Protocol in accordance with Schedule B of this By-law.

Subcommittees

There are four sub-committees of Heritage Port Hope (HPH) Advisory Committee, each of which is accountable to Heritage Port Hope (HPH) Advisory Committee for the execution of its specific assigned responsibilities. Each sub-committee makes regular reports at general meetings of Heritage Port Hope (HPH) Advisory Committee.

The New Designations Committee is accountable for recommending and assisting in the designation of buildings under Part IV of the Ontario Heritage Act. This Committee will also undertake inventories of other significant heritage resources in the Municipality. When cultural heritage resources are threatened by major alteration or demolition, this Committee will undertake documentation of the resource for the historical record before such work commences.

The Part IV Committee is accountable for matters pertaining to Heritage Properties designated under Part IV of the Ontario Heritage Act that are not located within the Heritage District(s). This Committee makes recommendations regarding Part IV Heritage and Sign Permit applications and will advise and consult with Part IV designated property owners and tenants. In order to make its Permit recommendations in a timely manner, this Committee has the authority to render a recommendation on all such applications subject to specific conditions being met without consultation with the full Heritage Port Hope (HPH) Advisory Committee.

The Heritage Conservation District(s) Committee is accountable for recommendations on matters pertaining to Heritage Properties designated under Part IV and Part V of the Ontario Heritage Act that are located within the Heritage Conservation District(s). This Committee makes recommendations on Heritage and Sign Permit applications for properties within the Heritage Conservation District(s), advises and consults with designated property owners and tenants, and recommends or advises on expansions to the existing Heritage Conservation District(s) or the creation of new ones. In order to make its Permit recommendations in a timely manner, this Committee shall have the authority to render a recommendation on all such applications for consent, refusal, or consent subject to specific conditions being met, without consultation with the full Heritage Port Hope (HPH) Advisory Committee.

The Public Relations and Education Committee undertakes public relations and educational initiatives, including such matters as research and reference materials, brochures, newsletters, displays, and workshops, develops an information kit for new owners or tenants of designated Heritage Properties and makes appropriate presentations to them and develops an information package for new appointed members of Heritage Port Hope (HPH) Advisory Committee.

Heritage Plaque Protocol

The Corporation of the Municipality of Port Hope has identified the need to develop and adopt a protocol between Heritage Port Hope (HPH) Advisory Committeeand the Municipality regarding administration of the Heritage plaque program. For more details see Schedule "B" to By-law 64/2015.

Heritage Port Hope Advisory Committee (HPH) Consultation/Communications Protocol (relating to Development proposals under review by the Municipality)

Heritage matters remain a key focal point of the Municipality of Port Hope in general and Planning & Development Services Department in particular (both the Planning and Building Sections). That said, heritage matters are not the lens through which MPH staff see all development applications and proposals (particularly those outside of Part IV or Part V Heritage Act regulations).

Consultation with HPH remains an important aspect of reviewing development applications in order to ensure the Municipality's heritage streetscapes and landscapes are considered and maintained or enhanced wherever possible.

Role of Municipality of Port Hope Staff
The Municipality shall appoint a staff member to attend monthly HPH meetings to provide an update and coordinate comments on both building and planning matters/applications.

Role of Heritage Port Hope
HPH will follow the established regulations in terms of the approved Code of Conduct and Terms of Reference for the HPH. For all Heritage Permit applications as well as those development applications (i.e. Site Plan, Site Plan Amendment, Plan of Subdivision, etc.) where Part IV or Part V of the Ontario Heritage Act regulations are applicable under the Provincial Policy Statement, HPH comments are required.


Development proposals which are reviewed by the Municipal Development Review Team (as part of the pre-submission consultation), where Part IV or Part V of the Heritage Act regulations are applicable under the Provincial Policy Statement, HPH comments are required; and shall include an HPH representative at the meeting in order to address any potential HPH concerns as early as possible.

Required Info & Timing
In order to provide a comprehensive review of the above-noted development applications, HPH shall be circulated a site plan drawing as well as a colour elevation in addition to standard elevations and exterior materials listing as early as possible prior to the deadline for comments. HPH will strive for a 14-day turnaround on development applications.

Consultation with Staff
Consultations and meetings between Staff and HPH members should, generally, be scheduled in advance and located in offices in Town Hall.

Council Report
The Planning & Development Services Department will ensure all correspondence and reports related to heritage matters are circulated to Heritage Port Hope on the Friday before presented to Committee of the Whole.

Heritage Applications 

  • Heritage Applications are made available in the Planning & Development Services Department and on the Municipal website.
  • Applicants may receive assistance in completing the application, where required, from staff in the Planning & Development Services department.
  • Upon receipt of an application, staff will ensure the application is complete and all required supporting documentation has been provided.
  • All pages will be stamped and signed as received and two copies will be made.
  • Staff will forward one copy to the appropriate HPH Sub-Committee Chair (Part IV or Part V) for review with Committee members
  • Within 14 days of receipt of the application (or 10 days in the case of a Building Permit - as required by The Act) the Committee's decision is returned to the Planning & Development Services Department noting approval or denial (with explanation as to why it was not approved).
  • Planning & Development Services Department staff will contact the applicant by phone to review the decision and a confirmation letter will be mailed within 3 days.

Approval & Review of Protocol 

During each term of the HPH, the committee should review this Consultation/Communications Protocol to ensure it accurately reflects the original mandate of the committee.

Heritage Port Hope Website