Forms Central

Property Development

For more information or assistance with Property Development forms please call 905.885.2431 or email planning@porthope.ca. You may also view our available Industrial & Commercial Building Listings (login required) 

A Pre-Consultation Meeting appointment between the Applicant and Planning Staff is strongly encouraged to ensure that both the Applicant and the Municipality have a clear understanding of the purpose of the proposed application, the type of application required and, where necessary, the appropriate studies, information and materials to support the proposed application.  Pre-consultation also provides Applicants an opportunity to gain an understanding of the planning process in the Municipality.

To schedule a pre-consultation meeting, please complete the Pre-Consultation Meeting Checklist Form below and request an appointment at planning@porthope.ca.

Pre-Consultation Meeting Checklist


A Site Plan Application is required under the Planning Act to control or regulate the various features on the site of an actual development including building location, landscaping, drainage, parking, and access by pedestrians and vehicles.

Site Plan Application


A Subdivision Application Form is used for a plan of subdivision or condominium for which multiple lots or blocks are created from an existing property. An approved plan of subdivision or condominium is required under the Planning Act for the lots or blocks to be sold separately, and a registered plan will outline the details as to how those lots or blocks can be developed.

Subdivision Application Form


A Zoning By-law Amendment or Official Plan Amendment Application is required for existing or proposed development which does not comply with the policies or regulations contained in the current Zoning By-law and Official Plan and you must apply for an amendment by completing an application and submitting all required information and fees to Planning Services. The process to obtain a Zoning By-law or Official Plan amendment is a public process which is processed in accordance with Ontario Planning Legislation (Planning Act, R.S.O. 1990).

Zoning By-law/Official Plan Amendment Application Form


A Removal of "H" - Holding Provision Application is required where a Zoning By-law Zone symbol is followed by a set of brackets, a letter "H" and a number contained within the brackets.  For example, in zone symbol RES4(H1), the symbol refers to a Holding Provision that applies to the lands noted.  No person shall use or permit the land to which the Hold applies for any use other than the use which legally existed on the date the By-law applying the Holding Provision came into effect or the use(s) permitted in the By-law enacting the Hold, or expand or replace an existing building or structure as the case may be, until the Hold "(H)" is removed in accordance with the policies of the Official Plan and Section 36 of the Planning Act, R.S.O. 1990, c.P.13, as amended. 

Removal of "H" - Holding Provision Application Form


A Consent/Severance Application is required to be heard by the Committee of Adjustment regarding land transactions for the separation of a parcel of land from existing land holdings i.e. creation of a new parcel of land; boundary adjustments / lot addition; easements or correction of title; leases, rights-of-ways or easements if such extend beyond a period of 21 years and to partially mortgage or partially discharge a mortgage on a parcel of land under the provisions of the Planning Act.   

Consent/Severance Application Form


A Minor Variance Application applies to existing or proposed development which does not comply with the regulations contained in the current Zoning By-law.  If you are applying for relief from the current Zoning By-law in respect of land, building or structures or of the use thereof, a minor variance application to the Committee of Adjustment is required under the Planning Act

Minor Variance Application Form


Heritage Permit Application Form is required to undertake changes to properties or to signage on properties designated under the Ontario Heritage Act or within a Heritage Conservation District.  There are two heritage conservation districts:  Walton Street Heritage Conservation District and John, Ontario and Queen Street Heritage Conservation District.  Internal changes to a building on a designated property do not normally require a Heritage Permit approval if external appearance is not affected. The designation by-law for the property will outline the specific elements of the building that are to be preserved.

A Building Permit Application Form for a sign, patio or pool.

Building Permit for a sign, patio or pool


An Energy Efficiency Design Summary: Prescriptive Method (Residential) Form.  This form is used by a designer to demonstrate that the energy efficiency design of a house complies with the Building Code using the prescriptive method.

Energy Efficiency Design Summary: Prescriptive Method (Residential)


A Plumbing Permit Form.

Plumbing Permit


An Application for Permit to Construct or Demolish a Building Form and Schedule 1: Designer Information form. 

Application for a Permit to Construct or Demolish


 

An Application for a Permit for Dumping and Removal of Fill and Alteration of Grade/Ground Surface

Site Alteration & Fill Permit


 

Corporate Services

For assistance with Corporate Services forms contact us 905.885.4544 or clerk@porthope.ca 

Municipal Freedom of Information (FOI)


Application for Election Compliance Audit


Delegation Request Form


Property Owners

For assistance with Water related forms, please contact the Water Billing Clerk at 905.885.4544 or waterbilling@porthope.ca 

For assistance with Tax related forms, please contact the Tax and Revenue Coordinator at 905.885.4544 or tax@porthope.ca

For assistance with general information, please contact the Finance Assistant at 905.885.4544 or e: finance@porthope.ca 

Works & Engineering Services and Municipal Transit

For assistance with Works & Engineering Services and Municipal Transit forms, please contact the Works & Engineering Department at 905.885.2431 or publicworks@porthope.ca

Public Works User Fee Service Application


Permit For Dumping and Removal of Fill and Alteration of Grade/Ground Surface

Site Alteration & Fill Permit


ROLLS Application


Special Events

For assistance with the Special Events form please contact our Events Coordinator at 905.885.7908 or jmaidens@porthope.ca 

Special Events Application Form